So you’re interested in bringing a group to fly with OROC? Great! Here’s all the details you will need to know that are unique to flying with a group. If you have not already spoken to a board member, please drop a note to the BOD to let us know you’re planning to visit and what you’re planning to fly.
Registration Coordination
We ask that any group of six or more people please co-ordinate having everyone sign the waiver before you arrive on site. Each person on site who is not a member of OROC needs to submit the waiver at the bottom of this page, everyone needs to provide the same group name and dates on the first page, so coordinators please communicate to all members of the group the info they need for that page. Please have a single member of your group come to registration as soon as you arrive (or in advance of the bulk of your group) to check in. We will give them all of the wrist bands for your entire group to distribute to everyone else. Please have everyone aim to complete the waiver at least three days before the launch starts, if you need to add more at the last minute that’s ok, but ideally we’d like to have them all submitted ahead of time.
Launch Fees
We have a fairly simple group fee based on the number of people in your group and the level of rockets you plan to fly. Please have your group coordinator either bring cash or a check made out to Oregon Rocketry, or contact the BOD ahead of time to work out an online payment.
| Number of People Attending | Low Power | High Power |
| 6–10 | $30 | $60 |
| 11–15 | $40 | $80 |
| 16–20 | $50 | $100 |
| 21–25 | $60 | $120 |
| 26–30 | $70 | $140 |
FAQ
Q: Some of our people are already members of OROC, do they need to be included?
A: Nope! OROC members attending as part of your group do not need to sign the additional waiver (they did as part of becoming a member) or be included in your headcount for the launch fee.
Q: We have folks flying both low and high power, how do we handle that?
A: You’ll need to opt for the high power side of things.
Q: We need to have more than 30 people!
A: Oh wow! That’s going to be a great gathering. Please talk to the board as soon as possible so we can coordinate for that many more people. Note that we may need to bring in extra sanitation facilities, which usually requires extra lead time to plan.
Q: We have people who are support staff, not fliers, do they need to be included?
A: Yes. Everyone on the property must be included in your lists or be a member of the club; this includes bus drivers, chaperones, translators, etc.
Q: We said we would have 12 people, but due to last minute scheduling issues we only have 8.
A: We can adjust down to a smaller group, no worries. If you are paying with an institutional check, or pre-paid online, we will work with you to get a partial refund as needed.
Q: We said we would have 8 people, but due to last minute vehicular issues we had to take more vehicles which meant we needed more drivers so we have 12 now?
A: Not a problem. We built the groups with a range of people to have some flexibility, if you can fit them in your group’s size, just have them sign the paperwork and let us know the corrected number. If this bumps you to a larger group and your institution has already cut the official check or paid online, talk to the registration table or a board member at the launch and we’ll work out what to do.
Sign the Group Waiver
Everyone who will be onsite as part of the group MUST sign the waiver below. Group Coordinators are asked to ensure everyone picks the same value for the group name and launch date.
(If the above form doesn’t load, you can access it directly here.)